Document Management Site Adds Robust Enterprise Level Software Partners to Partner Portfolio - Fox29 WFLX TV, West Palm Beach, Florida-

Document Management Site Adds Robust Enterprise Level Software Partners to Partner Portfolio

Posted: Updated: has added two Magic Quadrant enterprise level document management solution software packages to their offerings. With the addition of Square 9 and M-Files enterprise level customers can choose between solid, yet unique platforms.

July 31, 2014

Denver, USA – /PressCable/ — Document management site DocuManageGuide has onboarded two enterprise level document management suppliers – Square 9 and M Files. The decision to add two enterprise level solutions was a complex one according to site owner Jesse Harwell, “We looked at multiple document management platforms who provided solutions to Enterprise level accounts, and we were torn between Square 9 and M Files as each offered unique solutions that were different enough from each other we decided we needed to add them both to serve a majority of customers.”An enterprise document management system is expensive. For a company with several hundred employees, it can run well over $100,000. This obviously requires the perfect fit so changes in systems are not required at a later date. Much of this cost will happen in the integration with current software the enterprise uses. A large orgainzation needs to expect solutions to cost at least $200 per office employee per year and not generally more than $600 per employee per year.There are a lot of factors organizations use when choosing a system, here are some important considerations when choosing a platform for doc management.Know the Organization’s Goals – Is the goal HIPAA Compliance, ISO Certification, FDA Certification or business process improvement? Is the system being purchased to improve internal efficiency or comply with external regulations?List the Organization’s Software – When deploying a document management system across an enterprise, it will connect to every major software piece. If using Dynamics or Oracle, the software needs to have methods to connect to these package. Having a full list of software packages in use is important to give to the document management reseller. Know the Organization’s Culture – Is the culture resistant to change or does it embrace changes? Knowing the culture helps determine if the document management software package purchased will work for an organization.Know the Organization’s Budget – Document management can reduce the number of needed employees and reduce legal liabities, so it is critical for most enterprise customers to have a system. The trick is knowing the budget and getting a system that reduces workload for the company, not increases it. Having a budget will help eliminate systems that are too cheap and not feature rich and also help eliminate expensive versions with added, yet unnecessary features.Compare Options – Each platform has unique strengths and weaknesses. It is important to see several options to understand which document management platform will work for an organization. Sometimes it is small features that make a huge difference. According to Harwell, “One of our clients was unable to use a document management system because the archive could not be set up in a different database than the software. The client was running close on memory allocation and this would force them to buy new data servers and plans, adding $50,000 to the price tag they were unwilling to spend. With a small feature absent, the deal was lost.”Enterprise document management is a complex sale and one software package will not work for everyone. Some may want cloud hosted document management, where others want out of the box FDA, HIPAA or ISO certification. Since the business landscape is so much different, so are the solutions that exist to serve these clients. One thing is for sure, just about every enterprise level company needs document management, what is unclear is which one will serve them best.By understanding goals, looking at existing software use and workflow, understanding the company culture and knowing the budget, an enterprise company can choose the best document management company for their company. According to Harwell, “We had to have more than one partner option for our site because we know each enterprise customer is unique and we desire to show more than one amazing document management solution in the marketplace.”Pahoda Image Products is a copier dealer in Denver who also specializes in document management systems. Please call the company or visit their site for more information. The company deals with customers all over the United States for both copiers and document management.

Contact Info:
Name: Jesse Harwell
Organization: Pahoda Image Products
Phone: (720) 356-0248
Address: 7475 W 5th Ave Suite 316 Lakewood CO 80226

ReleaseID: 57428

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